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Saturday, March 10, 2018. Microsoft Outlook - Create a Calendar Entry from an Email using Quick Steps. If you are using the desktop version of Outlook, be sure to check out Quick Steps. There are some predefined shortcuts in the list for saving time on repetitive tasks, like emailing the same group of people or automatically moving emails to a specified folder. You can even create your own Quick Steps! I created a Quick step to turn an email message into a calendar appointment.